CCC 37 Board of Directors’ Meeting Minutes – 15 September 2025
Held in Person at CCC 37
In Attendance:
Rob Kirwan President
David Jackson Vice President (attending via Zoom)
Jane Latour Treasurer
Peter Brekelmans Secretary
Jason Hickman Grounds and Pool Director
Michael Leiber Director-at-Large
Tammy Zollinger Property Manager
All members being present, a Quorum was achieved, and the meeting called to order at 6:04 PM
Corrections or additions to the agenda
Some errors were identified on the agenda, and a minor change was proposed to the agenda order.
The corrections were accepted, and the revised agenda unanimously approved.
Approval of the minutes for the meetings of July 3, July 14, and August 12, 2025
Motion to approve the July 3rd minutes ‘as-is’
Moved by Peter Brekelmans, Seconded by Jason Hickman, Passed unanimously
A minor address correction was made to the minutes of July 14th
Motion to approve the July 14th minutes as amended
Moved by David Jackson, Seconded by Peter Brekelmans, Passed unanimously
Motion to approve the August 12th minutes ‘as-is’
Moved by Jason Hickman, Seconded by Michael Leiber, Passed unanimously
Approval of the August 31, 2025, Financial Statements
After suggesting some minor corrections to the postings and asking for the Property Manager for clarification on several others, the Statements were approved as presented.
Motion to accept the August Statements as presented by the Property Manager
Moved by JM Latour, Seconded by Peter Brekelmans, Passed unanimously.
Capital Chimneys Report on the Cleaning and Inspection of Chimneys
Capital Chimneys reported that seven chimney units need attention. In one case, the issue relates to a damper, something that is the responsibility of the owner, but the others relate to issues that are the responsibility of the corporation – 2 caps and a couple of liners to be replaced, and a number of cases where a neighbouring tree is too close to or overhanging a chimney.
General Discussion
Dogs. The Board agreed that a formal warning should be sent to one unit owner whose dogs had escaped from the backyard on several occasions.
The new Rules package. The Board has now received printed copies of the new Rules package and Board members will be hand-delivering them to all Residents but also decided to send out an additional letter to Owners, emphasising several key points within them relating to pets, parking (especially visitors’ parking), and garbage collection.
Curbside Waste. Garbage continues to be a significant problem for the community, as some Residents are still putting out their garbage the day before the city’s scheduled collection, rather than on the morning of collection day, and are putting out their waste in plastic bags, making them fair game for raccoons and rodents to scatter garbage across the area. The Property Manager also pointed out that the situation is becoming so bad at several waste pads that we are coming perilously close to having the city unilaterally decide to install dumpsters on the property.
The Board decided to send out a letter to all Residents asking them to adhere to the new Rules regarding curbside waste and warning them of the adverse effects if the city decides to bring in dumpster bins.
Lighting. The DanCan investigation into our lighting problem identified two breaks in the electrical system.
Keller Reports. We are awaiting two Keller Reports – a report on siding issues and a new Reserve Study. Both should arrive in early October.
Resignation of the President. the President advised the Board of his intention to step down in October 2025.
Modifications. Three modification requests were submitted to the Board. Two were approved.
2026 Pool Contracts. The Board expressed its desire to renew both the Pool Works and Urban Mop contracts for 2026, but it was notes that both the filter and the heater are faulty and will require maintenance/replacement next year.
Adjournment
The meeting was adjourned by general acclamation at 9.25 PM.
CCC 37 Board of Directors’ Meeting Minutes – 30 September 2025
Held in Person at CCC 37
In Attendance:
Rob Kirwan President
Jane Latour Treasurer
Peter Brekelmans Secretary
Jason Hickman Grounds and Pool Director
Michael Leiber Director-at-Large
Quorum being present, the meeting was called to order at 6:12 PM
Approval of the Agenda
Motion to approve moved by Peter Brekelmans, seconded by Michael Leber. Passed unanimously.
Approval of the Minutes of 28 July 2025
Motion to approve moved by Jason Hickman, seconded by Michael Leber. Passed unanimously.Note: Ms Latour, not having been present at that meeting, did not vote.
Discussion of proposed draft of a letter to Owners re Garbage Collection
The President proposed that the draft letter be changed from a mere notice to Owners advising them of the problem, to a formal Rules amendment that would mandate all Owners to use Green bins for recyclable waste and regular waste bins for waste instead of putting out plastic garbage bags.
The decision was deferred for discussion at the regular October 20, 2025, Board Meeting
Pool Contracts
This discussion confirmed the previous meeting’s discussions – specifically, that the Board was pleased with the performance of both pool contractors (PoolWorks and Urban Mop) and wished to engage their services again in 2026.
Pool Leak
PoolWorks has recommended that a Pressure Test be done to determine the location of the leak. The President asked Mr. Hickman to contact Poolworks to request a quote for costs.
‘Winterization’
The President listed several tasks that have to be completed at year end to secure the pool area as well as the hoses stationed at the end of various blocks within the community with the owners of the units to which they were attached, notified that they would need to shut off the valves, not only of the faucets in their backyards, but these faucets as well.
Eavestroughs
Deferred
Fall Newsletter
The Fall newsletter should contain a recommendation to all owners that they are responsible for any water damage done by exterior faucets, so they should remember to shut off the valves to the faucets in their backyards and be reminded that they are responsible for any damage done by animals looking to fort up in their units
Tree Pruning and Maintenance
Deferred
DanCan/Lighting
The Board authorised the continuing reimbursement of costs to unit owners to reimburse them for electricity costs incurred by the Condominium but charged to those owners
DanCan is bringing in a specialist to locate what they believe are two breaks in our exterior lighting network. Once these are identified and fixed, we should move our solar lights into storage
Adjournment
The meeting was adjourned by general acclamation at 7.26 PM.
Arlington Place 