Board Minutes: September 2024

Carleton Condominium Corporation No. 37
Minutes of the Board Meeting
Held in person at CCC 37 – September 24th, 2024
In attendance:
Rob Kirwan President
Judy Adelberg Director
Judith Harper Vice President
Jason Hickman Director
Peter Breklemans Treasurer
David Jackson Secretary
Tammy Zollinger Property Manager – Condominium Management Group


Unit owner names and/or unit numbers may be modified in these minutes to protect unit owner identity in compliance with Provincial legislation. Further, any redaction is made in accordance with Section 55 of the Condominium act of Ontario.

  1. CALL TO ORDER
    Rob Kirwan called the meeting to order at 6:16 pm.
    MOTION: To approve the agenda, with additions as discussed.
    All in favour. CARRIED
  2. APPROVAL OF PREVIOUS MINUTES

Proposed correction(s) to the minutes from the meeting held on July 15th, 2024:

Under “Janitorial quotes”, the motion was to approve H20 cleaning 3 times per week.
MOTION: To approve the minutes from the meeting held on July 15th, 2024, as corrected.
All in favour. CARRIED

  1. APPROVAL OF FINANCIAL STATEMENTS
    Tammy reviewed the financial statements ending August 31st, 2024.
    MOTION: To approve the financial statements ending August 31st, 2024.
    MOVED: Peter B
    SECONDED: David J
    All in favour. CARRIED
  2. GENERAL DISCUSSION

Unit xx and xx Repairs

Tammy and the Board discussed the Keller Engineering report. The work at Unit xx includes installation of new second level bathroom vent. The Board discussed whether to charge this back to owners and decided that if the leak is attributed to the
modification (i.e., the vent), the unit owner will be responsible for the vent portion of

the cost. Tammy will ask Keller the estimated cost.

MOTION: To approve the scope of work and proceed with the tender of the project.
MOVED: Judy H
SECONDED: Rob K
All in favour. CARRIED

Unit XX – Eavestroughs

The Board discussed Ritchie’s quote for work at Unit xx.

MOTION: To approve the quote from Ritchie’s for repairs.
MOVED: Michael B
SECONDED: Jason H
All in favour. CARRIED

Unit xx – Foundation

Pivot was approved to do the leger board repairs that were causing foundation leak issues at Unit xx. The work has been done and cost about $1440.

Pool contract

Rob said he is still waiting for the bid from Pool Works.

The Board discussed issues they have been having with the pool contractors. Rob discussed the credit that H20 has promised for issues during pool opening.

The Board discussed winterization of the pool, which has not been done. Rob will update the Board when he receives more information.

Unit XX

The Board discussed the email from the owner of Unit XX as well as the response that was sent to the owner through the corporation’s lawyer. The communication is on record and items include legal expenses, the possibility of holding a townhall meeting, and an error within the report at the AGM.

Regionnex – RODENT ABATEMENT boxes

Tammy mentioned the map that has been provided for the rat bait boxes. The Board discussed the report and the effectiveness of the program.
The budget meeting will be held on November 18th.

Pool cover

The Board discussed whether to purchase and install a pool cover.

MOTION: To purchase a pool cover as proposed in the package from Pure Water.
MOVED: Jason H
SECONDED: David J
All in favour. CARRIED

Gutter cleaning

The Board discussed having the eaves/gutters cleaned.

MOTION: To hire Ritchie’s to clean out the gutters in November.
All in favour. CARRIED

Budget

The Board discussed items to be considered in the next budget (e.g., bollard painting, speed bumps, signage, gates, etc.).

Asphalt repairs

The Board discussed repairing asphalt (two potholes and two manhole covers).

MOTION: To hire a contractor to complete the asphalt repairs listed above.
MOVED: Michael B
SECONDED: Judy H
All in favour. CARRIED

Gowlings – Garbage

Rob discussed communication with Gowlings about employing a local student under 18 years of age to clean out the garbage bins. Rob has a telephone meeting with Gowlings on Tuesday and will have more information to share with the Board then.

Newsletter

Judy Harper volunteered to write up the newsletter for the corporation.

ADJOURNMENT
MOTION: To adjourn the Board meeting at 8:08 pm.
MOVED: Rob Kirwan
All in favor. CARRIED