Board Minutes October

Carleton Condominium Corporation No. 37
Minutes of the Board of Directors Meeting
October 3, 2024

In attendance:
Rob Kirwan President (2022–2025)
Judith Harper Vice-President/Treasurer(2022–2025–acclaimed 2023)
Judy Adelberg Pool Director (2024 – 2027)
Peter Brekelmans Treasurer (2024 – 2027)
Jason Hickman Director (2022–2025)
Dave Jackson Secretary (2024 – 2027)
Michael Leber Director (2024 – 2027)
Property Manager – Condominium Management Group

Unit owner names and/or unit numbers may be modified in these minutes to protect unit owner identity in compliance with Provincial legislation. Further, any redaction is made in accordance with Section 55 of the Condominium act of Ontario.

CALL TO ORDER & AGENDA
1.
ITEMS FOR DISCUSSION OR ACTION
RULES COMMITTEE COMPOSITION
Motion to appoint Owner Members to the RULES Committee.
By majority vote at the OWNERS Requisitioned Meeting in August 2024 the Board of Directors were tasked with the responsibility of selecting three (3) Owner Members, to the RULES Committee. The Owner Members to be selected would need to provide their written submission of interest, by 26 September 2024, amended to 27 September 2024, to the Board of Directors. The RULES Committee, by appointment from the Board of Directors will consist of five (5) members in total: two (2) Board Member appointees and three (3) Owner Member appointees by the Board of Directors.
Motion: Be resolved, that the Board of Directors having received and considered Owner written submissions expressing interest in being appointed by the Board of Directors to the RULES Committee, appoint the following: Jacqueline Layton, Kathy Jackson-Fong and Jane Latour as “Owner” Members to the RULES Committee.
Moved: Dave Jackson
Seconded: Judy Harper
2.
OTHER BUSINESS:
NEWSLETTER “FALL” suggestions or ideas Judy H.

ADJOURNMENT
MOTION to adjourn: Business completed, Meeting adjourned.

Carleton Condominium Corporation No. 37
Minutes of the Board of Directors Meeting
October 10th, 2024 (POOL HOUSE)

Board Members:
Rob Kirwan President 2022-2025
Judy Harper Vice President 2022-2025
Peter Brekelmans Treasurer 2024-2027
David Jackson Secretary 2024-2027
Judy Adelberg Director at large 2024-2027
Micheal Leber Director at large 2023-2026
Jason Hickman(absent) Grounds Director 2022-2025 AGENDA

The Meeting, called to order 7:00 p.m. (approx.), quorum was met with Peter Brekelmans attending by phone, Judy Adelberg and Jason Hickman were not in attendance.
The Meeting was convened at the request of the Board President, for the purpose of discussing a “Condo Owners Forum” – FACEBOOK posting, authored by Ms. XXX XXXXXXXXX, Unit XX, in limited direct distribution to the Arlington Place community. Board Members had been given the opportunity to review the “Condo Owners Forum” FACEBOOK posting, and other documents referred to, raised by, or directly asserted to by XX. XXXXXXXXX in her posting. Board Members in attendance, had varied opinions on how the Board would or should address the posting’s presentation of the truth according to the Owner, in her posting. The Board, on a MOTION
Moved: Judy H
Seconded: Dave J.,
carried by a 4:1 vote in favour of: (i) not responding to the Owner’s specious commentary by way of the Arlington Place FACEBOOK page or by way of e-mail / “door-drop” to the community. Rather the Board will deliver a letter to XX.XXXXXXXXX, approved by the Board at its next Board Meeting. The October 10, 2024, Meeting
Minutes will reflect that Board Members felt strongly maligned by Ms. XXX XXXXXXXXX’s “Condo Owners Forum” FACEBOOK posting, as being simply misleading and not what it purports to be, in other words spurious in nature.
3.
Meeting adjourned 8:15 p.m.

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Carleton Condominium Corporation No. 37
Board Meeting Minutes
October 17, 2024 @ 7:00 PM., at VIA ZOOM
REDACTED
DISTRIBUTION LIST:
Rob Kirwan President 2022-2025
Judy Harper Vice President 2022-2025
Jason Hickman (absent) Grounds Director 2022-2025
Peter Brekelmans Treasurer 2024-2027
David Jackson Secretary 2024-2027
Judy Adelberg Director at large 2024-2027
Micheal Leber Director at large 2023-2026
Tammy Zollinger Property Manager, Condominium Management Group
*Unit owner names and/or unit numbers may be modified in these minutes to protect unit owner identity in compliance with Provincial legislation. Further, any redaction is made in accordance with Section 55 of the Condominium act of Ontario.
AGENDA
1)
CALL TO ORDER & ADOPTION OF AGENDA
2)
Items for discussion or Action
➢
Roofs – Engineer report for unit 45,90 Motion: to authorize KELLER ENG to develop a proposal to initiate the repairs to Units 45 & 90.
➢
Unit XX electrical outlet reinstatement. As part of the KELLER bid approval the Board concur that an electrical outlet in a rear bedroom, 2nd floor shall be reinstated as part of the infrastructure roof repairs.
Moved: Judy Harper
Seconded: Michael Leber
Carried: Unanimously
➢
Fall NEWSLETTER – The Board reviewed the Fall NEWSLETTER prepared and edited by Judy Harper, and concurred with the fulsomeness of the content and quality of the information Owners will receive. The NEWSLETTER will be forwarded to Owners towards the end of October.
Thank you, Judy for all your hard work!
➢
Chimney and Fire Compliance
The Board is waiting to receive information from Top Hat and Capital Chimney fire inspections, slated for early November. We were reminded of the obligations our Condominium insurance
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requires of the Board and Owners.
➢
POOL Service bid submissions:
The Board reviewed the Bid submissions from H2O and POOLWorks. The Board was very dissatisfied with the closing of the Pool in September 2023 and opening for the 2024 Season under the service agreement of H2O.
Subject to clarification with respect to the proposed opening and closing dates, for the 2025 POOL Season by POOLWorks, the Board would make a final determination as to which Contractor will be awarded the Agreement.
➢
PATCH and SEAL Contractor:
Patch and Seal will be engaged to provide additional asphalt repairs, in the amount of $3000.00 (approximately) before the seasonal closing of the asphalt Plants.
Moved: Rob K
Seconded: David J.
Carried: Unanimous
➢
Pest Abatement Services:
The Board will review and assess the bait station placements and the need to continue the Programme into 2025.
➢
Next Meeting: October 21, 2024 finalizing the KELLER Contract and the 2025 POOL Service agreement.
ADJOURNMENT
➢
Business concluded 8:52 p.m. Meeting adjourned.