Board Minutes November

Carleton Condominium Corporation No. 37
Minutes of the Budget Meeting


Held in person at CCC 37 – November 18th, 2024
In attendance:
Rob Kirwan President
Judy Adelberg Director
Judith Harper Vice President
Jason Hickman Director
Michael Director
Peter Treasurer
Tammy Zollinger Property Manager – Condominium Management Group
Absent:
David Jackson Secretary


*Unit owner names and/or unit numbers may be modified in these minutes to protect unit owner identity in compliance with Provincial legislation. Further, any redaction is made in accordance with Section 55 of the Condominium act of Ontario.

  1. CALL TO ORDER
    Rob Kirwan called the meeting to order at 6:14 pm.
  2. DISCUSSION OF FINANCIAL STATEMENTS AND DRAFT BUDGET
    Tammy reviewed the most recent financial statements.

Tammy and the Board discussed the draft budget.

The Board is keeping an eye on several trees (ash, bass, conifers) and agreed to budget $3500 for extra landscaping.

The Board discussed where to pile snow to avoid extra removal fees. They agreed to budget $10,000 for extra snow fees.

The Board agreed to cancel the rodent program for Dec 1st and to keep $2,000 in the budget for pest control.

The Board agreed to add another $8,000 to repairs/maintenance for the pool cover.

The Board discussed hydro, water, and pool gas expenses.

The Board discussed fees that will be associated with passing the new rules and agreed to budget $1500 for professional fees.

The Board discussed anticipated legal fees (e.g., review of the updated rules) and agreed to budget $5000.
Tammy and the Board discussed potential Reserve projects coming up (rotting parts of the siding), projects that have not yet been completed (fencing, a portion of roofing, caulking), and which projects will be completed next year, including a new RFS.
MOTION: To approve the draft budget with condo fees increased to $570 (~5%).
MOVED: Peter
SECONDED: David CARRIED

ADJOURNMENT
MOTION: To adjourn the Board meeting at 7:48 pm.
All in favor. CARRIED