MINUTES
Carleton Condominium Corporation 37
Arlington Place Board of Directors Meeting
May 21, 2024, 6:30 p.m. “in-person”
*Unit owner names and/or unit numbers may be modified in these minutes to protect unit owner identity in compliance with Provincial legislation. Further, any redaction is made in accordance with Section 55 of the Condominium act of Ontario.
Call to Order at 6:30 (President)
In attendance:
Rob Kirwan,
Judy Harper,
Jason Hickman,
Lois Lake,
Michael Leber,
Errol Foster.
Agenda approved:
Legal – Ad-hoc Committee Report(s): Community Handbook & Rules: GOWLINGS provided additional comments on DRAFT set of RULES. The Board reviewed the DRAFT package for response to Gowlings.
KELLER Engineering: Unit’s xx & xx: The Board is awaiting the Report, which the Board will review the details.
Legal: Unit XX, Solicitor’s Notice of undertaking. The Board contacted GOWLINGS, Legal Counsel will contact Unit XX’s Lawyer. Further guidance to be provided.
Unit XX wall socket repair, subject to KELLER Report.
Spring 2024 Property Inspection – PM’s Report (attached) – Owner Feedback. FACEBOOK seemed to erupt from a limited number of Owners. The Board expressed dismay over the FACEBOOK comments. The Board decided to inform OWNERS that the Board was with-holding any further action regarding the CMG Notice to Owners. Further discussion to follow regarding any implementation approach for the future.
Annual General Meeting: Update “In-person” and Virtual Meeting. Purchase Order: Facility Rental – The Board rented KNOX United Church, 25 Gibbard Av for the AGM, for June 17, 2024.
Owner 35 day pre-Notice announcing 2024 AGM & 15 day Detailed Notice of AGM
MCCAY DUFF: detailed CCC37 Audited Statement has been signed by the President and the Vice-President.
Multi Owner complaints re: dog droppings and personal signage on “common element” property
Unit xx Owner allegation of physical threats and intimidation by another Owner. The Owner was informed that there is little the Board can do, that the Ottawa Police ought to be contacted, if need be.
Unit xx Owner alleging threats of coercion and intimidation by a non-resident. Tammy contacted the Owner informing her that this matter needs to be addressed by the Ottawa Police.
Eaves-troughing and Roofing. The Board was informed that the Contractor had a minor rain delay but finished the work in a prompt manner. The Roofing and eaves trough were slated for replacement as part of the continuing upgrades.
Annual delivery of gardening earth, paint requests, hoses, and proposal to plant gardens around Entry point Signs. Jason is on top of the direction from the Board.
Receipt of Owner inquiries:
Unit XX & XX – Request of Board to buy Pool lounge chairs: The Board declined the request.
Unit XX Asphalt request for the walkway behind the Unit 6 – 12. Judy explained the circumstances regarding the limited financial resources at this time.
Unit XX (Eaves-trough replacement): The Board requested Tammy consult with Richie’s Roofing regarding the removal of the gutter guards vs a full replacement.
Unit XX (Back-yard modification): The Board approved the modified request regarding invasive ground covering plants.
PM Reporting & Items for Action (PM-IFA)
New Business
Adjournment. Having concluded the full Agenda, the Meeting was adjourned. 9:10 p.m.
Arlington Place 