Carleton Condominium Corporation No. 37
MINUTES OF THE BOARD OF DIRECTORS
Monday March 24, 2024
7:00 PM
*Unit owner names and/or unit numbers may be modified in these minutes to protect unit owner identity in compliance with Provincial legislation. Further, any redaction is made in accordance with Section 55 of the Condominium act of Ontario.
DISTRIBUTION LIST:
Rob Kirwan President 2022 – 2025
Vacancy Vice-President
Lois Lake General Manager 2021 – 2024
Judy Harper Treasurer 2022 – 2025 (acclaimed 2023)
Michael Lieber Director 2023 – 2026
Errol Foster Director 2021 – 2024
Jason Hickman Director 2022 – 2025
Tammy Zollinger Property Manager Condominium Management Group
AGENDA
CALL TO ORDER & ADOPTION OF AGENDA – Approved
Absences: Errol Foster and Tammy Zollinger
APPROVAL OF FINANCIAL STATEMENTS – Held in Abeyance until April 2024 Meeting
APPROVAL OF PREVIOUS MEETING MINUTES – Carried
Review and approval of minutes of previous Board Meeting February 2024
Items for discussion or Action:
Notice of Motion – Elect Judy Harper to the Vice President position.
Rob Kirwan moved that Judy Harper be elected Vice-President of the Board,
Seconded by Jason Hickman.
Judy Harper accepted the nomination. The vote was called: Motion carried, unanimous.
Keller Meeting: The Board was provided with a summary of the meeting with KELLER Engineering (KELLER) In attendance were Board members Judy Harper, Rob Kirwan and our Property Manager, Tammy Zollinger, following the approval of the Board to meet with KELLER to discuss the feasibility of engaging their firm to explore the possible next steps towards remedying the recurring seasonal infrastructure leaks in a few Units spanning several past decades. Mr. Eric Aspinall, Senior Project Engineer, representing KELLER, presented as having a reasonable understanding of the recurring issue(s). Additionally, he was given firsthand the Board’s historical perspective.
Following the exchange of information and preliminary suggestions, Mr. Aspinall agreed to prepare a proposal for the Board’s consideration. The KELLER Meeting was adjourned, at which time Mr. Aspinall indicated he would like to, and did have a limited tour of the exteriors of two of the affected Units.
A Board member suggested we look at other similar Units which have yet to be affected.
Site Services: As Tammy is absent this evening, finalizing the discussion of the Standpipe work completion will be held in abeyance until the April 2024 Board Meeting.-
Last 2 units inspected are good (UNITS XX and XX), standpipes being done October 13 UNITS XX and XX
The Board will explore the feasibility of purchasing a standpipe key
Smoke Detectors and Carbon Monoxide Compliance
Rob had a conversation with the Fire Prevention Division of the Ottawa Fire Service regarding Detectors and the Corporation’s obligation under the Fire Code. The Fire Services noted that the Code does not stipulate a responsibility on the part of the Corporation. It was suggested it would be a best practice to have Owners, Residents and Tenants be aware and alerted to the practicality of checking their detectors annually.
Absent RULES stipulating the requisite for checking detectors regularly, we are limited in our efforts.
Rob informed the Board that he is waiting to hear from the City of Ottawa, Building Services, regarding chimney and fire box inspections. We understand that Owners are obligated, under the Code to inspect or have their fireplaces inspected annually.
POOL Operation
Lois confirmed that we are in our last year of a three (3) year contract with H2o – Amenity.
The Pool will open for the weekend of June 22nd and 23rd, then is shut for that week, opening for the Summer the following weekend. The Pool will close for the season on September 2nd.
2024 Budget & Reserve Fund Projects
The Board reacquainted itself, in a summary manner, and will continue the Project Review throughout the balance of 2024 Board Meetings. The potholes and sidewalks may require substantial attention and discussion this year.
Municipal address 23 Midland was successful in appealing her claim that one of our temporary safety lights needed to be moved. Rather than battle with our neighbour, and save a $150.00 fine, we removed the light.
Solar Light usage in our neighbour hood, limited lighting in the winter season.
Spring Inspection: Next Monday Tammy and Board members will conduct the beginning of the Spring Inspection.
Director Vacancy: Board members were asked to explore Candidate possibilities for the balance of this term. At this point in time there will be approximately three (3) Vacancies.
Unit XX – GNI apparently was able to access the attic on March 25th to install the insulation.
CAT n/a
NEW BUSINESS:
Tammy was absent for this Meeting, as such the following items were held in abeyance to the April 2024 Meeting
Action List / Report – Property Manager includes:
Asphalt Tender.
Roove & Eavestrough Tender
Fence Tender
Parking Owner Arrears.
Receipt of Owner(s) Correspondence (dated) (Board & PM)
Unit 74 Door Number requested.
Unit 48 states he still has ceiling damage from last year’s roof leak.
REGIONNEX Pest Control
DATE OF NEXT MEETING – Book our 5 Board meeting, Nov., is Budget, June AGM
AGM June 17, 2024 6:30pm, Next Meetings?? BUDGET November 2024 No August Meeting
7) Meeting was adjourned at 8:20 as the Agenda completed.
Arlington Place 