Board Minutes: June 2024

Minutes

Carleton Condominium Corporation 37
Arlington Place Board of Directors (“in-person” & ZOOM) Meeting
June 17, 2024 (6:30 p.m.) Pool House.

*Unit owner names and/or unit numbers may be modified in these minutes to protect unit owner identity in compliance with Provincial legislation. Further, any redaction is made in accordance with Section 55 of the Condominium act of Ontario.

Board Members:
Rob Kirwan (Term Expiry – 2025)
Errol Fozzy (Term Expiry – 2024)
Judy Harper (Term Expiry – 2025)
Jason Hickman (Term Expiry – 2025)
Lois Lake (Term Expiry – 2024)
Michael Lieber (Term Expiry – 2025)
Vacancy (Term Expiry – 2024)

Tammy Zollinger (via ZOOM) Property Manager (PM), CMG

Call to Order at 6:30 p.m. (President)

Agenda acceptance. (All)
Acceptance & adoption – May 2024 Minutes. (All)

Financial / Budget Report
The Board received the financial statements for March, April & May. Tammy reported that financially the Corporation was in good shape. Tammy also reported that Legal Expenses were up, due to the preparation of the Board’s DRAFT RULES, arising out of the CAT Case.

Neighbourhood Refuse Container collection
Rob moved, seconded by Jason: That the Board approve an increase XXX rate of remuneration to $100.00 a month, for the refuse collection from the Community bins throughout the 21 Midland Cres.
The Board was informed that XXX removes the refuse, which consists of much more that “minor” trash on a weekly basis, often more than once a week. The Board noted for the record that Owners ought to be reminded that these are not receptacles for household & animal waste, bottles, cans, garbage from their vehicles and so on. It was not lost on the Board that non-residents dump their animal waste, etc., in these containers.

Motion: Carried, unanimous.
Jason and Rob may undertake to craft new lockable covers for the existing receptacles. Rob will explore the expense of purchasing new receptacles.

Asphalt Bid selection
Four (4) bids were received. Following the Bid review, the Board selected the Bid of “Patch and Seal”. “Patch and Seal’s” bid submission, coupled their specialty in asphalt overlay and repairs presented as the best suited for our needs at this time.
Motion: Moved: Michael, seconded: Judy,

the Board approved the Bid submission from “Patch and Seal” in the amount of $13,790. (approx.) to perform limited asphalt repairs targeted spots on our roadway and sidewalks, effective as soon as would be practical this Summer season.
Caried, unanimous.

Landscaping & mulch application:
Jason and Rob will add mulch to the Community’s gardens. Rob will pick up a load of mulch as soon as possible.

Pavement Markings – Proposal to Tender (Rob) The Board decided to hold off on pavement markings for now. The topic will be revisited.

KELLER Investigation Report: The Board agreed that it would be prudent to meet with KELLER for the purpose of receiving guidance and clarification regarding the scope of the findings and next steps

Owner Correspondence – Unit XX’s e-mail to the Board was caustic in tone, not to mention Mr. XXXX’s alleged facts were suspect and other than factual. It was questionable as to his source of information.

Ticketing & Towing – A Resident contacted Ottawa By-Law, for the purpose of ticketing and towing a neighbour parked in violation of a City By-Law.
Business Arising from Minutes: None raised.
New Business

Adjournment. Motion to adjourn, carried. Meeting adjourned 8:30 p.m.

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Arlington Place Board of Directors
CCC37
Meeting
June 23, 2024 (7:20 p.m.)
Pool House

RULES Motion
The Board received the following Motion:
Corporate Rules, Carleton Condominium Corporation 37

Be it resolved: The Board of Directors having taken note of the guidance proffered by Adjudicator Spencer in her DECISION, did undertake to develop a new set of RULES for Carleton Condominium Corporation 37 (CCC37).
On review and with the guidance of Legal Counsel, the Board of Directors did finish the new set of RULES, on behalf of the CCC37. In so doing, the Board of Directors received the following Motion:

The Board of Directors, having developed a new set of RULES for CCC37 did move to adopt said Rules, as attached, on June 23, 2024.

Motion adopted, unanimously. June 23, 2024.

POOL Issues.

Rob informed the Board of the issues allegedly experienced by H2O, the pool service provider, in the pool start-up over the preceding couple of weeks. It was noteworthy that H2O was contracted to have the Pool open on June 22, 2024. It was clear that H2O was unable to enable the pump to keep its prime, which they blamed on the age of the pump, the age of the filter and, as they proffered the likelihood of, in their view a line blockage.

Up to and including the June 20th and June 21st H2O was strongly suggesting the existence of a flow blockage. On June 21st, H2O informed Rob during a conversation that CCC37 hire a plumber with fibre optic capabilities, noting that he (the H2O Technician) would be writing a status and recommendation REPORT to his Employer, suggesting a plumber be engaged. Rob requested a copy of the REPORT, and that the Technician inform Rob of the recommendation before he left for the day. Rob noted that H2O was not to act on the engagement of a plumber, which would take up to a month to engage, per the Technician’s opinion. The Technician left shortly thereafter.

The following day Rob received a very brief e-mail with little in the way of an informed recommendation.

Rob later contacted an alternate Service Provider, presenting them with the details. The Board was met on Sunday, June 23, 2024, approved the engagement of PoolWorks (Ottawa) for the purpose of opening the Pool. Contrary to failed efforts of, and unsubstantiated issues of H2O, PoolWorks (Ottawa) had the pump primed and holding, the water cycle functioned properly within 3 hours of their arrival on our site.

Meeting Adjourned: 8:40 p.m.