CCC37 Board Meeting
Wednesday, January 15, 2024.
In person
*Unit owner names and/or unit numbers may be modified in these
minutes to protect unit owner identity in compliance with Provincial
legislation. Further, any redaction is made in accordance with
Section 55 of the Condominium act of Ontario.
In attendance:
Vicki Tait
Rob Kirwan
Michael Leber
Jason Hickman
Judy Harper
Lois Lake
Errol Foster
Quorum was met
CALL TO ORDER
Meeting called to order at 7:01 pm
APPROVAL OF AGENDA
Motion to approve by Vicki
Seconded by Judy
All in favor…..Motion passed
APPROVAL OF MINUTES OF DECEMBER 14, 2023
Motion by Rob to approve minutes as presented
Seconded by Vicki
All in favor…Motion passed
FINANCIALS
The Board was supplied financials for the month ending November 2023 by
Tammy before she left on vacation. Vicki suggested waiting until the Board
was provided more up to date financials to get a more accurate picture. All
members agreed.
OWNERS HANDBOOK
Rob spoke to the Board with respect to the Adjudicator’s comments
regarding the community’s Handbook. He reaffirmed the need to create a
working group to review and rewrite the Handbook as needed, and develop
the Corporation’s RULES. Rob also noted that this would meet the
guidance offered by the Adjudicator in her Award. Vicki mentioned that this
would put an end to the contention regarding the Resident’s Handbook.
Rob indicated that the Board would endeavour to have a fulsome set of
enforceable set of RULES completed by, at least the 2024 AGM.
Rob put a motion forward to engage GOWLINGS WLG for the purpose of
developing the Corporation’s RULES.
Seconded by Vicki
All in favor…motion passed
PARKING
Lois reported to the Board that she knew of at least 3 residents using
Visitor Parking instead of renting a spot. Vicki mentioned there are 4 cars
on her side of the property as well and some of these people move their
cars from spot to spot daily instead of paying the $25/month for a rental
spot. Rob also mentioned that this past weekend, a neighbor was having a
children’s birthday party and guests were actually parking in owner spots
because visitor spots in the area were full of owner cars. Lois noted the
topic of Parking Control had been discussed previously by the Board but
had been put on hold. Lois said maybe it was time we address the abuse
of visitor parking.
Lois put a motion forward for Tammy to obtain quotes for Parking Control
Seconded by Errol
All in favor…motion passed
LETTER FROM UNIT #XXCMG was sent a letter from the owner of Unit #XX. The owner requested
that their email be forwarded to all members of the Board.
The letter was sent to Board members prior to this Board meeting. A draft
response was also provided to the Board prior to this meeting for Board
discussion.
Jason motioned to send the response to the homeowner.
Seconded by Errol
All in favor…Motion passed.
Jason left the meeting at 8:06pm
ROUND TABLE DISCUSSION
Members had a short discussion regarding the mention of including the
letter from Unit #XX and the Board response in the January minutes. They
unanimously decided to keep homeowner confidentiality, the
correspondence would not be included in the minutes. However, the Board
will retain a copy of the record.
All business matters having been concluded,
The Meeting was adjourned at 8:20pm
Arlington Place 