Board Minutes December

Minutes December 19, 2024, Board Mtg.
Board Members:
Rob Kirwan President 2022-2025
Judy Harper Vice President 2022-2025
Peter Brekelmans Treasurer 2024-2027
David Jackson Secretary 2024-2027
Judy Adelberg Director at large 2024-2027
Micheal Leber Director at large 2023-2026
Jason Hickman Grounds Director 2022-2025

*Unit owner names and/or unit numbers may be modified in these minutes to protect unit owner identity in compliance with Provincial legislation. Further, any redaction is made in accordance with Section 55 of the Condominium act of Ontario.

Motion: to accept the AGENDA, as presented.
Moved David Jackson,
Seconded: Judy H
CARRIED
Unit 67 Attic repairs:
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There is a leak in Unit 67 spanning a few years, this was confirmed by the Unit Owner to Peter B and I.
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SML quote Unit 67: The Quote $7600.00, was lacking on detail. They provided further detail at my request. SML informed me there was no daylight in the attic. The Max vents for the existing MAX Vents. The soffits were covered hence no air flow.
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It is unclear as to which Contractor is responsible for the deficiencies, given the many Contractors engaged over prior years.
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Contractor will likely have to replace baffles.
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The Contractor will use the same / comparable products used with Units 45 & 90.
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He offered to assess and evaluate Vents for the balance of the Units in the same Unit Block.

Judy A: Expressed concern about the availability of Contractor Records from Apollo.
Rob presented a Motion to accept the Contractor’s quote to the Board.
Motion: Rob
Seconded: Judy H.
Carried Unanimous

Michael L: Suggested we speak with former President XXXXXX, re: ventilation, he will know who installed most of the vents. He will know who did the poor workmanship.
Rob: We ought to have reasonable feedback following the SML work on Units 45, 67 & 90, in the Spring.
Rob will let Tammy know and XXXXXXXX, that the Quote was accepted, and the work may go ahead.
Judy A. We are accountable for keeping Records. We need a better means of tracking work on all Units.
Rob: We can certainly discuss the issue in the new year. We pay CMG for the service of archival.
Judy: Yes, we can talk about it, there should be a heavy fine through “the Province”. In Law we have a corporate responsibility.
Rob: Inquired of Judy A., whether she would like to come to the Board with a proposal about the Corporation’s record retention and archivism?

Unit 63 – Common element modification request
Request to make a modification to a common element, i.e. – Vent Pipe installation. The Board was prepared to authorize the Request to modify, subject to Section 98 obligation and vent may not be allowed to exit through the brick. She has been advised of the Section 98 obligation and is not to exit thru the bricking.
Moved / Seconded: Rob & Peter:

Subject to Section 98 requirement and to exit thru the foundation, not the brick. A member proffered that the pictures provided may have been photo shopped. That there are no existing Units with vent pipes exiting through brick or siding.
Discussion:
Judy A. has concern about going through the brick.
Rob: Going forward all Owners will have to sign Section 98 document and undertake the responsibility for future reparations to affected common elements.
The Board agrees to authorize the modification to the common element work of Unit 63, subject to: the venting pipe must exit through the foundation, only. The brick may not be affected in any fashion and the Owner will be obliged to sign the Section 98 authorization and its accompanying provisions and future chargeback(s) should such occur.
Motion: Carried, unanimously.

Chimney & Firebox inspection
Several Owners did not make arrangement with the Inspectors or were not in attendance at the appointed time for the Inspection. The Board will have to assess the governance approach on Firebox and Chimney inspection. Our Insurance Policy requires inspection to confirm the insurability Units with fireboxes.
2025 Reserve Fund Study (on-site).
The Board approved the continuation of the KELLER Engineering relationship to begin the on-site Study this year.
Unit XX Request for Records (RFR):
Unit XX sent an RFR about the August 2024, OWNERS Mtg Minutes. Unit XX will be informed that all Owners will be provided with said Minutes coincident with the OWNERS “RULES” when convened.
Unit XX XXXX XXXXXXXXX Has requested the opportunity to speak with the Board re: the Overlay Project. Judy A suggested we hold an OWNERS Mtg vs given the single OWNER an opportunity to meet with the Board.

2025 Projects Discussion
The Board will begin preliminary discussion at the January 2025 Board Meeting.
Merry Christmas all.

Meeting adjourned 7:59 pm