Carleton Condominium Corporation No. 37
Minutes of the Board Meeting
Held in person at CCC 37 – April 23rd, 2025
In attendance:
Rob Kirwan President
Peter Brekelmans Treasurer
Judith Harper Vice President
Michael Leber Director
Lois Lake Director
David Jackson Secretary
Jason Hickman Director
Tammy Zollinger Property Manager – Condominium Management Group
Unit owner names and/or unit numbers may be modified in these minutes to protect unit owner identity in compliance with Provincial legislation. Further, any redaction is made in accordance with Section 55 of the Condominium act of Ontario.
- CALL TO ORDER & AGENDA
Rob Kirwan called the meeting to order at 6:04 pm.
The following additions to the agenda were proposed:
Pool painting and pool cleaning contract
Digitization of corporate records
EV charging stations
MOTION: To approve the agenda as amended.
MOVED: Rob Kirwan
All in favour. CARRIED
- APPROVAL OF PREVIOUS MINUTES
MOTION: To approve the minutes from the meetings held December 19th, 2024, February 13th, 2025, and March 4th, 2025.
MOVED: Judy Harper
SECONDED: Jason Hickman
All in favour. CARRIED - APPROVAL OF FINANCIAL STATEMENTS
Tammy and the Board reviewed the financial statements ending March 31st, 2025.
MOTION: To approve the financial statements ending March 31st, 2025.
MOTION: David Jackson
SECONDED: Peter Brekelmans
All in favour. CARRIED - GENERAL DISCUSSION
Keller Engineering
Tammy and the Board discussed the site inspection with Keller. They discussed the rotting siding issues and whether an allowance or full project is required. Tammy will send the RFS quote from Keller once she receives it.
The Board discussed asphalt. Once the RFS is complete, the Board agreed to extend an invite an owner who would like to provide input on asphalt.
Digitization of records
The Board discussed digitizing records back to January 2017 and going forward.
MOTION: To digitize corporate records as discussed.
MOVED: Rob Kirwan
SECONDED: Michael Leber
All in favour. CARRIED
Unit XX – Section 98
Tammy and the Board discussed the HVAC installed at Unit XX. Tammy has not received the Section 98 yet. Rob will check if he received it.
Unit owner communication
The Board discussed a request from an owner, XXXXXXXXX. Rob will draft a response and share it with the Board before sending it to the owner.
Asphalt quote
Tammy and the Board discussed the asphalt quote for 3 manhole covers.
MOTION: To approve the quote for asphalt work around manholes.
MOVED: Judy Harper
SECONDED: Jason Hickman
All in favour. CARRIED
Sidewalks & speedbumps
The Board discussed sidewalks that need to be repaired this year. They discussed speed bumps and agreed to discuss this with Keller.
Fence/gate maintenance responsibility
The Board discussed requests from owners regarding gates and unit number signs. Rob received a quote for ~$25 per address sign. He will make a list of units with missing/inconsistent address signs to be replaced.
MOTION: To approve the quote for the installation of address signs as needed.
MOVED: Lois Lake
All in favour. CARRIED
Tammy and the Board discussed maintenance responsibility for fences and gates.
MOTION: To include in the rules a statement specifying that the corporation is responsible for full replacement, maintenance, and/or repairs of gates including the frame/materials, hinges, handle, and latch as required, as determined by the Board.
MOVED: Rob Kirwan
SECONDED: Jason Hickman
All in favour. CARRIED
Parking lot painting
Tammy and the Board discussed quotes for parking lot line painting. Clever Curbs presented the lowest bid.
MOTION: To approve the quote from Clever Curbs.
MOVED: Jason Hickman
SECONDED: Michael Leber
All in favour. CARRIED
Pool painting
The Board discussed draining and painting the pool. Lois will get a quote.
External lighting
The Board discussed replacing the solar lights on the perimeter from Unit 16–43/48 with wired lights. They discussed the work involved and agreed to have a meeting on site with Tammy, DanCan Electric, Noel McCleery, and at least one Board member.
Tree maintenance
The Board discussed tree pruning and the ash trees that are being monitored.
Pool bathroom cleaning
The Board discussed the cleaning of the pool bathroom.
MOTION: For Tammy to get quotes for pool bathroom cleaning twice per week.
MOVED: Michael Leber
SECONDED: Judy Harper
All in favour. CARRIED
ADJOURNMENT
MOTION: To adjourn the Board meeting at 8:12 pm.
All in favor. CARRIED
Arlington Place 